Promotional Support Opportunities

​PLENARY SPONSORED SYMPOSIUM ​
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Company plenary sponsored symposium  up to 60/90 minutes, Program subject to the approval of the Conference Scientific Committee

Includes: hall rental, standard audio/visual equipment, display table

  • Permission to use the phrase:  “Official symposium of the 20th International meeting of the European Society for Gynaecological oncology"
  • ​Sponsored Symposium Programs will be included in a designated industry section of the Final Programme (subject to receipt by publishing deadline)
  • Time Slots: allocated on a first come, first served basis 
  • Industry sessions will be clearly indicated in the meeting timetable/Programme as: "Industry Session" not included in the main event CME/CPD credit offering"​

The supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium/Workshop speakers have already been invited by the Conference.

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PARALLEL SPONSORED SYMPOSIU​M​

2015-03-29-epa-congress-117.jpgCompany parallel sponsored symposium up to 90/60 minutes (Different pricing), Program subject to the approval of the Conference Scientific Committee

Includes: hall rental, standard audio/visual equipment, display table

    • ​​- Permission to use the phrase: “Official symposium of the 20th International meeting of the European Society for Gynaecological oncology"
  • ​Sponsored Symposium Programs will be included in a designated industry section of the Final P​rogramme (subject to receipt by publishing deadline) 
  • Time Slots: allocated on a “first come, first served” basis 
  • Industry sessions will be clearly indicated in the meeting timetable/Programme as: "Industry Session" not included in the main event CME/CPD credit offering"​

The supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium/Workshop speakers have already been invited by the Conference​.

MEET THE EXPERT SESSION

An expert chosen by the supporting company (approved by the Congress Scientific Committee) discusses a topic to a small audience of participants (up to 100 pax).​​​

  • ​Could be used as a follow up intimate QA session after an Industry Symposium
  • Opportunity to brand the meeting room
  •  Permission to use the phrase: “Official Meet the experts session of the 20th International meeting of the European Society for Gynaecological oncology"
  • Inclusion of a company invitation in the participants' congress bags
  • Industry sessions will be clearly indicated in the meeting timetable/Programme as: "Industry Session" not included in the main event CME/CPD credit offering"
  • The Satellite programme will be included in the Industry Support and Exhibition section of the Programme Book
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website,on the event mobile application and on signage during the event​
  • Time Slots: allocated on a “first come, first served” basis - See here available timeslot​​​ - ONLY ONE LEFT!


WEBCASTING OF A SPONSORED SYMPOSIUM​

Don't limit your company organized sattelite symposium to the meeting and expand your reach to all the ESGO eAcademy viewers worldwide.

The ability to attend all conferences and conference sessions is virtually impossible for the busy medical professional. Therefore there is a growing need to share knowledge and learning opportunities beyond the dates of the actual event and high-quality webcasting helps meet this substantial educational need. Materials are saved locally, but at the same time, can be distributed over the web to viewers around the world via a robust cloud server where the ESGO eAcademy is stored. Viewers can access the broadcasts using PCs, tablets or smartphones as a webcast after the meeting, or via apps for iPhone/iPad/iPod & Android devices.

Webcasting includes the recording of the speaker/presenter during the session, power point slides animated with the laser pointer of speaker during the presentation, synchronisation of recording, speaker, slides, laser pointer and audio.

Companies will be able to webcast their industry session, place the content into ESGO eAcademy portal and benefit from dissemination through the ESGO channels. The webcasted satellite symposia will become part of the ESGO2017 eAcademy Congress Collection, will be clearly labelad as Industry Symposia.

·         Access to the webcast through a banner will be placed at the congress website and at a dedicated section of the ESGO eAcademy portal (specific section dedicated to Industry content) after the meeting.

·         Slides will be searchable throught the portal´s search engine solution: as a result of this search, slides including a specific key word will pop up and allow the viewers a direct access to the webcast. .

  • Satellite webcast (incl. name of the session, speakers and access to their presentations) will be distributed through a special newsletter releasing webcast of other congress scientific session with similar topic to viewers.
  • Access to the webcast through a banner will be included in additional up to 5 newsletters releasing the new online materials to viewers.

As an option feature, ESGO offers individual access by special cards (to be provided by the company) for free use of the company.


FOR THE ABOVE SATELLITE SYMPOSIA, THE FOLLOWING APPLY:​
  • Satellite Symposia are offered to industry as non-CME commercial/promotional sessions and are allocated on a "first-come, first-served" basis.
  • Supporting companies are free to choose topics, invite speakers, and control content. However, topic and program are subject to approval by the scientific committee.
  • In case where the scientific committee does not approve the Satellite Symposia program, each party will be entitled to cancel the Satellite Symposium booking without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly upon such cancellation, neither of the parties will have any claims, demands or suits towards the other.
  • Satellite Symposia will be indicated in the program as: Satellite Symposium organised by: Company Name (not included in the main event CME/CPD credit offering).
  • Symposia Programmes and abstracts will be included in the Industry Support and Exhibition Section of the Programme (subject to receipt by publishing deadline)

GLASS WITH THE EXPERT

ESGO's Glass with the expert is an event in which simultaneous round table discussions will be taking place with ESGO leaders. 
  • ​​Expert will be provided by ESGO scienitific committee. 
  • ​Opportunity to brand the meeting room
  • Inclusion of two invitations for one evening only​​
EXTERNAL SESSIONS- FREUD AND BELVEDRE MUSEUMS
  • Two external evening sessions will take place in the Belveder and Freud Museums. 
  • A company will be able to support those sessions.
  • Support is per session.
  • Supporter will be acknowledged in the Industry section of the program and official publications and by the moderator during the event.
  • There might be an option to provide Roll Up/Branding for the event itself.

AWARENESS RUN
 
Every year, 528,000 women are expected to be diagnosed with cervical cancer and every hour, 2 women in the EU are losing their l​ives as a result of cervical cancer.  But according to the latest EU Commission Report, less than 5% of the whole cancer control budget in the EU is allocated for prevention. As Cervical Cancer is a preventable and totally curable disease, when it is diagnosed at early stages, ESGO believes that increasing public awareness on cervical cancer prevention will ultimately make a difference on cancer survival.  

Taking a step forward, for the second time at this year's congress in Vienna, ESGO organises the Awareness Run to raise awareness on early detection of cervical cancer and HPV vaccination programmes through a run activity to encourage a healthy life style, which directly affects the gynaecological cancer incidents.   
Support ESGO's initiative for this amazing Awareness Run! Any amount is welcome. 
  • ​Acknowledgement will be provided on site. 
  • Depending on the amount of support, acknowledgement can be provided on t-shirts, water bottles etc. 
  • Please contact Industry Liaison and Sales associate​ for additional information. ​​​​ 
CONGRESS LANYARDS
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Opportunity to place company logo on the lanyards. The Organizing Committee will select the type and design of the lanyards. The support entitlements are as follows:

  • Supporter’s logo to be printed on the lanyards
  • Supporter’s logo on Congress website
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme book
  • Acknowledgement on Supporters’ board on-site

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ENGYO Lounge- European Network of Young Gynaecological Oncologists
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The European Network of Young Gynaecological Oncologists (ENYGO) is an ESGO network for juniors and trainees in gynaecological oncology and related subspecialties. 

ENYGO serves as a forum for promoting scientific and social interaction, discussion, debate, exchange of ideas and views. It also serves as an important source of information for opportunities related to training and research in the field of gynaecological oncology.

For more information, please click here.

This year, ENGYO will host a lounge, offering networking and educational options for the ENYGO members. Support and brand this lounge to interact with the next generation of Gynaecological oncologists!

Branding options can be provided by contacting Noa Freilich Pollack nfreilich@kenes.com ​

SPEAKERS’ READY ROOM

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Facilities will be available at the Conference Centre for speakers and abstract presenters to check their presentations.

  • The Supporter’s name/or company logo will appear on all signs for this room
  • Opportunity to display Supporter’s logo on screensavers at each workstation
  • Supporter’s logo with hyperlink on Conference website
  • Acknowledgement on Supporters’ Board on-site
  • Acknowledgement in the Supporters’ List in the Final Program
CONFERENCE NOTEPADS & PENS
​Supporter will provide funding for the Notepads & Pens for the participants.

  • Notepads & Pens will bear the ESGO logo and the Supporter’s company logo and will be distributed in the participants’ Conference bags.
  • Supporter’s logo with hyperlink on Conference website
  • Acknowledgement on Supporters’ Board on-site
  • Acknowledgement in the Supporters’ List in the Final Program
EXECUTIVE LOUNGE

Facilities will be available at the venue for speakers and members of the organizing committee. Hospitality provided will be in compliance with all relevant industry codes. 

  • Company’s logo on signage at the entrance to the executive lounge
  • Opportunity to provide company’s mouse pad at each workstation
  • Opportunity to display company logo on screensavers 
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, on the event mobile applicaiton and with signage during the event 

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HOSPITALITY SUITES / MEETING ROOMS

An opportunity to hire a room at the Conference venue that may be used as a Hospitality Suite or Meeting Room. Supporter will be able to host and entertain its guests throughout the Conference. Supporters will have the option to order catering and AV equipment at an additional cost. 
Hospitality provided will be in compliance with all relevant industry codes and compliance guidelines.

  • Opportunity to brand the hospitality suite
  • Acknowledgement on directional signage outside suite
INTERNET AREA
​There will be an Internet Area equipped with workstations where attendees may check e-mails. Your company’s logo will be prominently displayed. Opportunity to display company logo on screen saver

  • Opportunity to display company logo on screen background
  • Opportunity to place your own carpet for branding
  • Supporter’s  logo with hyperlink on Conference website
  • Acknowledgement on Supporters’ Board on-site
  • Acknowledgement in the Supporters’ List in the Final Program
WELCOME RECEPTION / NETWORKING EVENT
20150319_ADPD2015_1466_WEB.jpg Supporter will have the opportunity to promote itself through a networking reception on the first evening to which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all relevant industry codes.
  • Supporter's logo on sign at the entrance to the Welcome Reception
  • Opportunity to provide items bearing company logo for use at the event
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event

 

​PRO​DUCT PRESENTATIO​​N

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Meet with attendees and key decision makers to share your new research outcomes, discuss your clinical protocols, and conduct product demonstrations of your new products and services. Product presentations are 10 minutes in length and will be held in a designated area(s) in the exhibit hall, which is set up in theater style for 50 attendees. No other sessions of the scientific programme will run in parallel but may run concurrent with other corporate sponsors.

Product Theaters provide a high value, live educational opportunity for hosts to reach engaged healthcare professionals. These sessions deliver a platform to gather and discuss issues on patient education, specific products and therapeutic areas

​Located in the Exhibit hall, Product Theatre provides an opportunity to:

  • Highlight and demonstrate new and existing products
  • Provide up-to-date research findings
  • Give product details in-depth
  • Demonstrate products
  • Distribute branded materials
  • Only 2017 Supporters/Exhibitors are eligible to support a Product Theater ​
  • Supporter's logo on sign at the entrance to the Welcome Reception
  • Opportunity to provide items bearing company logo for use at the event
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, event mobile application, and with signage during the event​​
​CONFERENCE BAGS

​Supporter will provide funding of the Conference bags.

  • The bag will bear the Supporter’s logo and the Conference logo
  • Supporter’s logo with hyperlink on Conference website
  • Acknowledgement on Supporters’ Board on-site
  • Acknowledgement in the Supporters' List in the Final Program

* The bag must be approved by the organizing committee in advance.​

BRANDED SEATING CUBES - NEW​

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The branded Seating Cubes or Festival Chairs are sturdy, trendy, cool, classic, cheerful, creative, stylish and informal. This multipourpose cardboard stool can be customized to match whatever theme you have chosen for your event - Design subject to approval of Secretariat and following all compliance regulations.

  • Opportunity to customize the seating cubes
  • 50/100 branded seats will be produced
  • Location of seating cubes onsite to be coordinated with Secretariat​

 

​WIFI LANDING PAGE
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​ Wireless Network Provision: Delegates wishing to access the internet via their own laptop/ smartphone may do so by using the Meeting Wi-Fi. Supporter of this piece of technology will receive strong visibility during the meeting. 

  • ​An initial branded splash screen will bear the supporter logo and company name. 
  • The login card will be distributed with the congress material or from the supporters booth (Supporter will need to be able to hand out the card durign registartion hours for the first two days of the meeting
  • Support will be acknowledged in the Industry Support and Exhibition section of the program, on the event website, event mobile application and on signage during the event ​​​​​

THE PHOTO BOOTH
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​​The Photo Booth is an excellent tool to engage with congress attendees. It allows them to have fu​​​n and share their experience. Attendees are given the opportunity to take a photo of themselves and colleagues, using fun props provided by Kenes, and have the photo sent to them via email, text message or directly uploaded to their social media accounts.

  • The booth attracts many attendees and a sponsor would gain exposure by having their branding on the outside of the booth, including their logo on every photo taken. 
  • The exposure will last long after the congress ends as these photos are shared with colleagues, friends and family. ​​​​

WATER STATIONS
​​Water Stations will be scattered all around the venue (in compliance with CME accreditation criteria, branded water stations will not be placed in the educational meeting rooms).
  • Companies will be given the opportunity to brand the stations

FOOTSTEP STICKERS TOWARDS EXHIBITION

We offer you the opportunity to brand footstep stickers that lead towards your booth location.

The footsteps will be placed from the end of the registration area to the exhibition area.

Stickers will contain your company name, logo and booth number. 


GLÜHWEIN STATION IN EXHIBITION

Glühwein_Anschnitt.jpgGlühwein is the heartwarming and frangrant drink of Austria. After the last scientific session of the day, there can be a glühwein station in the exhibition to offer this delicious drink to delegates, free of charge. Your company can provide this treat to the delegates! They will be thankfull. 


  • The station can be branded with your company name/logo, 
  • A banner can be placed next to the station. Several options are possible. ​​

 

​COFFEE BREAKS- PER BREAK/PER DAY/ALL CONGRESS
​Coffee will be served during breaks in the exhibition area. Hospitality provided will be in compliance with all relevant industry codes.  ​

  • Opportunity to have a one day/ One break display of company’s logo at the catering point located within the exhibit area
  • Opportunity to provide items bearing company logo for use during the supported break
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event ​​
TREATS DURING COFFEE BREAK
This opportunity allows you as company the place branded treats in baskets during the coffee break.

Price is per day. Treats will be approved by ESGO and provided by company.


ADVERTISING SUPPORT OPPORTUNITIES

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MINI PROGRAM

 

  • Suppport will be acknowledged on the back cover as: ˝Supported by... ˝ and a company logo only
  • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, and on signage during the event

 

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​PROMOTIONAL MAILSHOT - EXCLUSIVE​​ OR JOINT
Image result for emails Gain additional exposure for your Symposium, company or exhibition booth by sending out a Mail Blast to the preregistered delegates who have agreed to disclose their details at a date and time coordinated with the Congress Organizer. 
  • Exclusive: Mail blast will be exclusive for the supporting company. The designed mail blast (html format with Kenes design requirements) and the preferred "Subject" to be provided by the Supporter and subject to receipt by 6 weeks prior to the Congress. ​"From" field will be ESGO 2017 - A word from our supporters
  • Joint: Mail blast will list all supporting companies according to the support level. Each company will have a section of approximately 150 words. Design will be provided by Organiser. 
Support will be acknowledged in the Industry Support and Exhibition section of the final programme, on the event website, and with signage during the event.

* In the case where the supporter cannot provide a compliant HTML file, they may provide an image and it will be coded to HTML for an additional charge of € 250.  Content received after the deadline may be processed for an additional fee of € 500.​​​​​​​
PROMOTIONAL MATERIAL
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  • Inclusion of one-page promotional material in the participants' Conference bags.
  • Material should be provided by the Supporter and approved by the Secretariat. ​
  • Supporters' product information will be available for all Conference participants
  • The distribution arrangement will be advised.



Please note that it is the Exhibitor's / Supporter's responsibility to comply with the local authority's regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org and IFPMA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the Promotion of Medicines. 

SPECIAL REQUESTS

Tailored packages can be arranged to suit your objectives. Please do not hesitate to contact the 
Industry Liasion and Sales​ Department to discuss your needs.

ACKNOWLEDGEMENTS

Please note that all Supporters will be acknowledged in the Program, official meeting mobile application, 
on the onsite Supporters' Acknowledgement Board and on the meeting's​ website.​​​​​ ​​

 
*All pictures are illustrations only.​​​